Creating an Integrated Email Marketing Strategy

Keeping email in the sales tool box limits the benefits and keeps it from helping your company grow. Electronic mail is well known as a marketing tool that generates immediate cash flow. It works so well that many companies send daily updates that contribute a significant amount to their annual revenue. Some might say that this is the primary purpose for email marketing. Maybe they’re right but I think it is a shame to waste opportunities

Keeping email in the sales tool box limits the benefits and keeps it from helping your company grow. Electronic mail is well known as a marketing tool that generates immediate cash flow. It works so well that many companies send daily updates that contribute a significant amount to their annual revenue. Some might say that this is the primary purpose for email marketing. Maybe they’re right but I think it is a shame to waste opportunities.

Email is the only tool available today that can economically provide a one-to-one communication between company and customer or prospect. Perhaps it’s the fear that people will overwhelm already stretched customer service departments that keeps companies from capitalizing on the opportunities available. Maybe they’re spending too much time working on creating content in the hopes that it will go viral. Or it could be that email works so well as a sales tool little thought has been put into other uses. After all, when resources are limited, management tends to take an “if it’s not broke, don’t fix it” approach to projects.

This is a dangerous position because email as a sales tool is breaking. The days where emails sent to unengaged subscribers generated significant revenue with little effort are disappearing. The changes in Gmail’s interface are the beginning of a new email marketing reality. Begging people to move messages to the primary inbox is not a sustainable solution. Building relationships that makes them want to find your emails is the only way to continued sales success. Fortunately, email is a multifaceted tool that works well in relationship building.

The companies that change their strategy to include retention and education will gain market share, improve customer loyalty and make sales messages more profitable. There isn’t a downside to doing this because it delivers results at minimal cost. This strategy is part of an integrated marketing and service initiative that has far reaching effects.

The content created for educational messages establishes expertise, builds trust and can be repurposed on other channels. Google’s shift to conversational search requires marketers seeking better ranks to provide quality content. The best information speaks directly to the people who buy your products or services. Incorporating educational messages in your email strategy allows you to discover what drives sales and keeps customers coming back. The same messages will attract prospects.

Much of the information about relationship marketing implies that people want personal relationships with companies. They don’t. People want personal relationships with friends and family. They want companies to make it easy for them to solve problems. It’s a bonus if the company solves the problem without participation from the individual. Trust is established when company’s consistently deliver on their promises. Trying to create personal relationships with people who don’t want them is foolish and a waste of resources.

A better strategy is to find people’s pain points and make them disappear. This creates a trust relationship. Email is an excellent tool for sharing information and learning about your customers’ needs. An optimized email marketing strategy includes promotional, educational, and informational messages. Personalization is a key component that can be added by connecting historical data with targeted content.

We are entering a new era for email marketing. The timing is perfect for retailers and any business that peaks in first and fourth quarters. Optimizing your email strategy when the volume is at its peak allows you to learn quickly what works best. You can do this while still sending the promotional messages known to generate cash flow. Waiting to see if the changes to email delivery have an effect will put you behind the competition. Start immediately, plan well, test everything and use the actionable information to improve the customer experience and your company’s success.

A Goodbye
This is my last column for “The Integrated Email.” It is been my honor and privilege to share my knowledge with you. Thank you for the opportunity. Godspeed.

Editor’s Note: It has been a pleasure working with Debra. We are sorry to see her go, and hope she will be able to contribute in other ways in the future when her time permits. The Integrated Email will return in November with a new blogger.

Social Media and ROI: Strange Bedfellows, or a Match Made in Heaven?

Unless you’ve been hiding under a rock during the past few years, you’ve noticed that social media has become the new norm in our lives, both personal and professional. For businesses large and small, what was initially a curiosity has rapidly emerged as a highly effective tool for interacting with their customers and prospects. … As interest and investment in social media continue to grow, it’s inevitable that corporate stakeholders and bean counters across corporate America will begin to clamor for marketers to demonstrate ROI …

Unless you’ve been hiding under a rock the past few years, you’ve noticed that Social Media has become the new norm in our lives, both personal and professional. For businesses large and small, what was initially a curiosity has rapidly emerged as a highly effective tool for interacting with their customers and prospects. In fact, according to Emil Protalinski in an article on ZDNet.com, a whopping 68 percent of small businesses say they use Facebook as their main marketing tool. Wow!

As interest and investment in social media continue to grow, it’s inevitable that corporate stakeholders and bean counters across corporate America will begin to clamor for marketers to demonstrate ROI for their firm’s social media activities. And believe me, Social Media spending will most certainly continue to grow. According to an article on CMOSurvey.com, in the next five years, marketers can expect to spend 19.5 percent of their budgets on social media, which is almost three times more than the current level. That’s a lot of shekels. This year alone, in fact, marketers are already spending 10.8 percent of their budgets on it.

With increased budgets will undoubtedly come increased scrutiny. But as is the case with most things, the devil is in the details, and measuring social media success is much easier said than done. Unlike most marketing activities, you see, which can be traced back to number of leads generated, customers acquired or sales made, Social Media KPIs are anything but clear cut.

Think about it for a moment. How much is a Facebook “Like” worth, anyway? How much would you pay to get a new follower or to be mentioned on Twitter? How much does each LinkedIn connection contribute to your company’s bottom line? Given this environment, it’s not a big surprise that there are some who simply shrug their shoulders and say that trying to pin ROI to Social Media is a complete waste of time. I don’t necessarily belong to that school of thought, but I do think that Social Media is an entirely new beast that needs to be viewed in a manner distinct from other places marketers spend their money.

Fact is, social media is not simply another advertising channel with a specific budget that can be attributed to a specific group of sales or other traditional marketing KPIs. This is because social media can be used by a firm for many different activities by different departments, many of which are not exactly under marketing’s purview or control.

For the customer service team, using Social CRM technologies and listening platforms, Social Media is an incredible tool that can be used to listen to and engage with customers on the Web, supplementing their phone bank and other customer service activities. For the sales team, Social Media presents yet another source of red-hot leads to be contacted—prospects that have expressed interest in their firm’s products or services and can be followed up on in real time. For marketers, social media may play a role in the department’s content marketing strategy, enabling them to disseminate awesome content to a large base of customers and prospects at minimal cost. And for a PR department, social media represents a unique way to broadcast company press and news releases to the press and public in a continuous feedback loop.

But as a direct marketer by trade, I must admit that I have a difficult time accepting that any activity run by the marketing department can avoid the inevitable ROI discussion. Sure, most ROI calculations I’ve seen in run-of-the-mill PowerPoints are 50 percent math 50 percent BS … I should know because I’ve made quite a few of them in my day! But that being said, I do think we’ll eventually get there. And I’m not alone: A recent study published by Mediabistro demonstrated that 64 percent of executives believe that social marketing will eventually produce a legitimate return on investment for their firms.

In many ways, this lack of clarity is a result of Social Media still being in its infancy to a large extent, and regarding ROI we’ve still got a ways to go. So what do I think the answer will ultimately be? I’m not completely sure, but let me leave you with this.

Because Social Media is being used by different departments with different budgets for different things, when evaluating social media a firm needs to grasp a firm understanding of how Social Media is being used within the organization. For each department, success will need to be measured and tracked differently based on performance metrics that are relevant to stakeholders in each of those departments. Sales teams, for example, should use metrics relevant to salespeople, such as number of leads generated, conversion rate on those leads and so on. Customer service departments, not surprisingly, operate on entirely different systems and, therefore, need to evaluate Social Media according to an entirely differ set of KPIs. Ultimately, each department’s success measurements for social media need to be based on their specific goals and metrics.

Okay, I’m out of space so I’ll leave it there for now. Have you tried to work out KPIs or perform ROI calculations for your Social Media program? If so, I’d love to see what you’ve come up with, so let me know in your comments.

—Rio