Manage Your Team, and Answer Important Questions While You Travel

Did you realize that you have a way to communicate with your team right in your back pocket? True or False: Only wealthy companies use video and film production? Statement: It’s impossible to be two places at once. Did you realize that even while you’re traveling you could answer questions, and keep your team informed? If you travel heavily for your company and are an executive or leader, this article will help you by offering some new communication solutions

Did you realize that you have a way to communicate with your team right in your back pocket? True or False: Only wealthy companies use video and film production? Statement: It’s impossible to be two places at once. Did you realize that even while you’re traveling you could answer questions, and keep your team informed? If you travel heavily for your company and are an executive or leader, this article will help you by offering some new communication solutions.

The types of video production companies use now vary considerably. Anything from sales presentations, corporate communications, customer service, tutorials and internal communications are media treasures.

These types of videos can be there to serve both the client and your employees. The other forms of video production include staff training, employee orientation, safety procedures, promotional video and financial reports. The key point to remember here is they can be viewed on several different devices—iPad, computer, and, of course, mobile phone.

Video can be used as a heavy-duty communication machine even while you’re traveling the tundra. Utilizing video platforms like Skype, Livestream and Google+ Hangouts will put you in front of your employees so you can continue to disperse your companies propaganda, even while miles away. This allows your employees to be not only informed, but to have an emotional connection to you as if you are still present, even when absent.

Some types of video production can cost next to nothing to create. For example, Instagram, Vine, Skype, Facetime and Google + Hangouts. These are simple to use and can be viewed individually or as a group; which allows you to continue to lead your team even if it’s in a busy airport. These platforms give you the ability to promulgate to a tailored crowd. You can choose to speak to one person, several or the entire staff.

The other benefit here is that you can be in several places at once. I bet you wish you could clone yourself so that you can be everywhere at the same time. With telegenic devices, you are able to be in multiple locations, which can save you time and money.

HR Professionals are finding these assets invaluable to effectively inform their troops and train their employees on important factors such as safety, company policies and procedures. The same message is given each time to each individual, allowing more control over the communiqué distributed among the new and existing hires.

While any of these types of television programs would be effective and work, here are some more advanced ideas for the use of video in communicating to your present crowd. Use a thumbnail video in your email signature. This could be a general message from the CEO, President or possibly an HR Supervisor.

One of the best devices that I’ve seen this used with is a USB stick. Placing your corporate mini movie on this type of device is sure to get people interested in what’s on it. We can’t help but be curious when a gadget is in the palm of our hands.

What’s the best way to get started by utilizing these simulcast luxuries? This would be some solid hypothesis; Ask the people that have the most questions directed to them at your company. Have them write up to 10 topics that these videos could address. Do this with the answers to those questions, and Voila!, you have a script created for your first production.

Next, decide who will be your audience. Directly address them individually or within the group. Make the dialogue interesting, as if you were right there in the same room—because technically you are.

Then decide what the best way to distribute this message should be. Should it be Live? Do you want to ensure that they will see it? Do you want this to be measurable and traceable? Consider the style as well. Do you want it to be comical, motivational or serious in nature? A financial report to your stock holders may need to be handled with kid gloves, while a safety video that is going to be viewed by the group and needs to be remembered, and comedy can often be more memorable, even on serious subjects.

I hope that this discussion has sparked a few new ways for you to interface with your peers. If anything, perhaps it’s helped answer the question of how can you communicate with the team while abroad? Either way, I’m sure you will remember that the use of video isn’t always obvious but still effective.

Any further discussion or ideas to be added can be sent to me at egrey@hermanadvertising.com.